Commercial Auto Insurance Checkup Worksheet

Tip: print this page or save it as a PDF, and bring your current declarations page.

1. Compare the coverage

Coverage	Current policy	Our quote	Review
Liability limit			☐
Uninsured / underinsured motorist			☐
Comprehensive deductible			☐
Collision deductible			☐
Hired auto liability			☐
Non-owned auto liability			☐
Hired auto physical damage			☐
Rental / substitute vehicle			☐
Downtime / loss of use			☐
Trailers scheduled			☐
Umbrella / excess liability			☐

2. Vehicles and drivers

Are all business-owned vehicles listed correctly?
Are all regular drivers disclosed to the carrier?
Do you verify licenses and pull motor vehicle records?
Have you set written rules for who may drive company vehicles?
Are company vehicles ever used personally by owners, employees or family?
Where is each vehicle normally garaged?
Has your normal driving radius or territory changed?
Do vehicles cross state lines?
Have you bought, sold or replaced vehicles since the policy was written?

Newly acquired vehicles have a short automatic coverage window. Call when you buy, sell or replace a vehicle rather than waiting for renewal. More on drivers and company vehicles.

3. Vehicles you don't own

Do employees ever use their own vehicles for business?

Picking up supplies
Visiting customers
Driving to job sites
Making deliveries
Running company errands

If yes, review non-owned auto liability. If the business ever rents, leases or borrows vehicles, review hired auto liability and physical damage. More on hired and non-owned auto.

4. Trailers, tools and equipment

Trailers owned or used: ____________________________________

Maximum trailer value: $__________________

Maximum value of tools and equipment carried in one vehicle: $__________________

Insuring the truck does not insure what is inside it. Tools, equipment and materials that travel between your shop and job sites generally need inland marine coverage. More on tools, trailers and cargo.

5. What happens if a vehicle is out of service?

If your most important vehicle were totaled tomorrow, how quickly could you replace it? ______________

Estimated lost revenue per day: $__________________

Would you need to rent a replacement? ☐ yes ☐ no

☐ Rental / replacement coverage reviewed ☐ Downtime exposure reviewed ☐ Loan or lease payoff reviewed

6. Common gaps to check

Employees using personal vehicles for business
Rented or borrowed vehicles
Undisclosed or unauthorized drivers
Personal and family use of company vehicles
Tools and equipment inside vehicles
Trailers and equipment carried on trailers
Vehicles operating outside the expected radius
Delivery or other specialized use
Liability limits below contract requirements
Rental and downtime expenses
Loan or lease balance above the vehicle's value
Pollution or hazardous material exposure
Customer property being transported
Wear, tear and mechanical breakdown

7. The result

Current annual premium: $__________________ Quoted: $__________________

Most important issues we found:

1. __________________________________________________________

2. __________________________________________________________

3. __________________________________________________________

Agent: ____________________ Phone: ____________________ Next review: ____________

Before you take the cheapest policy

Ask one question: if one of my drivers causes a serious accident tomorrow, what isn't covered? The right policy reflects who drives, how the vehicles are used, where they travel, what they carry and what the business loses while one is off the road.

One accident can trigger four policies. Auto liability, physical damage, workers compensation and inland marine each handle a different piece. See how a single crash splits up, or call 417.623.8300.

This worksheet is a general review tool and does not alter, expand or replace any insurance policy. Coverage, exclusions, limits, deductibles and eligibility vary by insurer and are determined by the policy forms and endorsements issued.

The commercial auto checkup